國家科學及技術委員會補助國內研究生出席國際學術會議作業要點修正全文

國家科學及技術委員會111年10月13日科會科字第1110063980C號函修正

國家科學及技術委員會112年3月16日科會科字第1120015843號函修正

一、國家科學及技術委員會（以下簡稱本會）為鼓勵研究生出席國際學術會議，發表研究成果，擴大國際視野，強化研究能力，建立國際研究交流合作關係，特訂定本要點。

二、申請機構須為依本會受補助單位申請作業要點核定納為本會補助單位之國內公私立大學校院，且核有出席國際學術會議補助類別者。

三、申請機構之非在職專班博、碩士班在學研究生(以下簡稱研究生)，得向申請機構提出申請。

四、申請程序：

(一)研究生應先登入本會網站首頁「學術研發服務網」線上製作下列文件並依申請機構所訂定申請截止時間，確認送至申請機構，再由申請機構就其資格與文件審核通過後，線上彙整傳送本會：

1.線上註冊或更新個人基本資料。

2.線上填寫申請書。

3.擬發表之論文摘要，且以首次發表之論文為限。

4.論文被接受發表之證明文件。未能檢具者，應註明補送，且至遲應於會議舉行首日四週前傳送至本會。

5.指導教授推薦函(註明外語能力)。

6.其他有助於審查之文件(如論文全文)。

(二)申請機構最遲彙送日期為會議首日所屬月份之前一個月之首日，遇例假日者，順延至次一上班日，逾期、文件不全或不符合規定者，不受理申請。

五、審核原則及審查作業期間：

(一)研究生每年度內以補助一次為限；論文為合著者，每一篇論文以補助一位研究生發表為限。

(二)申請案收件後，由本會相關學術處進行審查，自收件之次日起一個月內完成審查，據以函復申請機構審查結果；必要時，得延長審查作業期間。

六、補助項目及經費支用：

(一)申請案經本會審查核定後得視實際出席國際學術會議所需，於核定經費限額內依國外出差旅費報支要點規定之費用項目覈實報支。研究生因身心障礙達重度以上，需隨行看護陪同出席國際學術會議者，經本會核准得補助一名隨行看護人員之往返經濟艙機票費。

(二)前款補助為部分補助性質，申請機構得於補助期間內由其自籌經費或執行本會各類計畫經費，依其自籌或本會各該補助計畫規定，支應其餘不足之經費。

(三)本補助款屬專款專用，不得由其他人代為出席國際學術會議、改參加其他不同之會議，亦不得轉作其他用途。

七、獲補助案件之變更程序：

(一)獲補助案件非經申請機構報經本會核准，不得任意變更。

(二)研究生應於本會網站首頁「學術研發服務網」線上申請變更並繳交送出後，由申請機構審核通過相關資格與文件後，線上送出，經本會同意變更始完成變更程序，除註銷申請外，各項變更內容皆應於會議舉辦前提出申請。

(三)獲補助案件報經本會同意註銷者，同一研究生得向申請機構再提出申請於同年度內出席其他國際學術會議。

八、經費之撥付及結報：

(一)獲本會補助之案件，以結案時歸墊方式補助，所需費用由申請機構先行墊付，俟國際學術會議結束後，由申請機構函送本會辦理結報，並依實際可結報金額辦理費用歸墊。

(二)獲本會補助之案件，研究生應於國際學術會議結束後十五日內，於本會網站首頁學術研發服務網線上繳交出席國際學術會議報告及登錄結報之經費，如有經費分攤情形，應依實支經費總額列明全部經費內容，與本會及其他機關(構)補（捐）助之項目及金額，並將支用單據送交申請機構審核。

(三)申請機構應於每月十日前，將上月該機構已執行且彙整完畢之收支報告表，併同本會核准函影本及申請機構之收據，函送本會辦理經費結報；逾期未完成者，需自行負擔費用。

九、支用單據之處理、保存及查核:

申請機構對補助款項之各項支用單據，應依政府支出憑證處理要點規定辦理，並按補助編號順序，整理審核裝訂成冊，依有關規定妥善存管備查，本會得派員或陪同審計人員前往實地查核，如發現未依規定妥善保存，致有毀損、滅失等情事，依情節輕重酌減嗣後補助款或停止補助一年至五年。

十、注意事項：

(一)赴大陸地區出席國際學術會議，該會議須為國際學術組織主辦，或國際學術組織主辦大陸地區協辦，始得依本要點向本會申請補助。

(二)本要點補助之機票費以搭乘本國籍之班機為限。但因故無法搭乘本國籍班機者，應填具因公出國人員搭乘外國籍航空公司班機申請書，經申請機構首長或授權代簽人核定後，始得改搭乘外國籍班機。

(三)研究生除不可歸責於當事人或不可抗力之事由，而未依本要點規定之期限完成繳交出席國際學術會議報告與經費結報作業者，不得於次一年度提出出席國際學術會議申請案。

(四)研究生參加會議時已畢業者，仍須經由申請機構向本會辦理經費結報。且視同當年度已獲補助，不得再以其他學術身分向本會申請出席國際學術會議之補助。

(五)申請參加之國際學術會議如以視訊會議為之，其參加人員以視訊參與會議者，視為親自出席會議。

(六)本補助案年度經費如未獲立法院審議通過或經部分刪減，本會得依審議結果調減補助經費，並依預算法第五十四條規定辦理。

(七)同一研究生出席國際學術會議案向本會及其他機關(構)提出申請補（捐）助者，應列明全部經費內容，與向本會及其他機關(構)申請補（捐）助之項目及金額。如有隱匿不實或造假情事者，本會應撤銷補助資格，並追回全部或部分已撥付款項。

Subsidy for Domestic Graduate Students to Attend

International Academic Conferences

The National Science and Technology Council (MOST) encourages graduate students to attend international academic conferences, present their research results, develop their international perspective, strengthen their research capabilities, and establish the relationship for international academic cooperation.

Application Guidelines:

1. The applicant institution shall be the domestic public or private college or university approved by the MOST in accordance with the Operation Guidelines for Institutions Applying for MOST Grants. These institutions have also been approved the subsidy for attending international academic conferences.

2. Graduate students, who are not enrolled in a doctoral or master's in-service program at the applicant institution, may apply to the applicant institution they belong to.

3. Application procedure:

(1) Graduate students need to log on to the "Academic Research Service Portal" (on the home page of the MOST website).

(2) Students have to prepare the following documents online (see guideline 5) and send them to the applicant institution for confirmation. The applicant institution will review their qualifications and documents, and then submit them to NSTC online.

4. The last submission date of the application institution is the first day of the month before the first day of conference. Whenever the deadline falls on a Saturday, Sunday, national holiday or any other statutory holiday, the deadline will become the next working day. Application will not be accepted after the deadline.

5. Application documents:

(1) The application form and the abstract of the paper to be published (only the paper published for the first time).

(2) Acceptance letter.

(3) Recommendation letter from the supervising professor (indicating the foreign language ability)

(4) Other useful documents for review (such as the full text of the paper).

6. The policy for case modification

(1) Subsidy cases shall not be arbitrarily changed without being submitted by the applicant institution and approved by NSTC.

(2) Graduate students shall apply for changes online at the "Academic Research Service Portal" on the home page of the website of MOST and submit the relevant information. After the applicant institution has reviewed the relevant qualifications and documents, the application shall be sent online. The modification will be completed after MOST permits the modification. Except for the cancellation application, all changes shall be applied before the conference.

(3) When the granted case is approved for cancellation by NSTC, the same graduate student can apply to the applicant institution for attending other international academic conferences in the same year.

7. Attention requirements:

(1) When the graduate student attends an international academic conference in mainland China, the conference must be hosted by an international academic organization,or hosted by an international academic organization and co-hosted by a relevant organization in mainland China. Only if the above conditions are met, the application institution is eligible to apply for the subsidies from NSTC in accordance with the above regulations.

(2) The airfare shall be limited to the flight of the airline of Taiwan. However, if the the graduate student is unable to take a flight of the airline in Taiwan. For any reasons, he/she shall fill out an application form to take a flight from a foreign airline for an official trip abroad. The application shall be approved by the head of the applicant institution or an authorized representative before he/she is allowed to take a flight from a foreign airline.

(3) Except for reasons caused by force majeure, if the graduate student has not completed the report submission or the funding reimbursement for the international academic conference with the prescribed deadline (see guideline 9), he/she shall not submit the application for the international academic conference in the following year.

(4) If the graduate student has graduated from the college/university at the time of the conference, he/she must still apply to NSTC through the applicant institution for expense reimbursement. If so, he/she is deemed to have received a grant, and shall not apply to NSTC for another grant to attend an international academic conference in the current year.

(5) If the international academic conference to which the graduate student applies for participation adopts video conferencing, he/she participates in the conference by video is deemed to have attended the conference in person.

(6) The same graduate student who has received a grant from another government agency to attend an international academic conference shall not apply for the grant again to NSTC. If the graduate student is found to have made a false statement, his/her eligibility will be revoked.

8. NSTC conducts review based on two criteria:

(1) Each graduate student can only be granted once per year. About the co-authored papers, the grant shall also be limited to one graduate student per paper.

(2) After the application is received, the relevant academic departments of NSTC will conduct an review. The review will be completed within one month from the day after the receipt of the application. The results will be delivered to the applicant institution. the review period may be extended when needed.

9. Filing for Expense Reimbursement

(1) Within 15 days after the conclusion of the conference, the applicant institution must submit a report on the attendance of the international academic conference through the online system (Academic Research Service Portal) and register the funds for reimbursement.

(2) The applicant institution shall submit the completed statement of income and expenditure of the previous month to NSTC before the 10th of each month. Each case needs to be signed by the head of the institution and relevant personnel and filed to NSTC together with a copy of the approval letter from NSTC and the receipt from the applicant institution. If the reimbursement is made after the due date, the applicant institution shall bear the cost alone.

國家科學及技術委員會 學術研發服務網 (NSTC Academic and research Service website): https://www.nstc.gov.tw/