國科會補助國內研究生出席國際學術會議作業要點

111年10月13日科會科字第1110063980C號函修正

112年3月16日科會科字第1120015843號函修正

一、國家科學及技術委員會（以下簡稱本會)為鼓勵研究生出席國際學術會議，發表研究成果，擴大國際視野，強化研究能力，建立國際研究交流合作關係，特訂定本要點。

二、申請機構須為依本會受補助單位申請作業要點核定納為本會補助單位之國內公私立大學校院，且核有出席國際學術會議補助類別者。

三、申請機構之非在職專班博、碩士班在學研究生(以下簡稱研究生)，得向申請機構提出申請。

四、申請程序：

(一) 研究生應先登入本會網站首頁「學術研發服務網」線上製作下列文件並依申請機構所訂定申請截止時間，確認送至申請機構，再由申請機構就其資格與文件審核通過後，線上彙整傳送本會：

1.線上註冊或更新個人基本資料。

2.線上填寫申請書。

3.擬發表之論文摘要，且以首次發表之論文為限。

4.論文被接受發表之證明文件。未能檢具者，應註明補送，且至遲應於會議舉行首日四週前傳送至本會。

5.指導教授推薦函(註明外語能力)。

6.其他有助於審查之文件(如論文全文)。

(二) 申請機構最遲彙送日期為會議首日所屬月份之前一個月之首日，遇例假日者，順延至次一上班日，逾期、文件不全或不符合規定者，不受理申請。

五、審核原則及審查作業期間：

(一) 研究生每年度內以補助一次為限；論文為合著者，每一篇論文以補助一位研究生發表為限。

(二) 申請案收件後，由本會相關學術處進行審查，自收件之次日起一個月內完成審查，據以函復申請機構審查結果；必要時，得延長審查作業期間。

六、補助項目及經費支用：

(一) 申請案經本會審查核定後得視實際出席國際學術會議所需，於核定經費限額內依國外出差旅費報支要點規定之費用項目覈實報支。研究生因身心障礙達重度以上，需隨行看護陪同出席國際學術會議者，經本會核准得補助一名隨行看護人員之往返經濟艙費。

(二) 前款補助為部分補助性質，申請機構得於補助期間內由其自籌經費或執行本會各類計畫經費，依其自籌或本會各該補助計畫規定，支應其餘不足之經費。

(三) 本補助款屬專款專用，不得由其他人代為出席國際學術會議、改參加其他不同之會議，亦不得轉作其他用途。

七、獲補助案件之變更程序：

(一) 獲補助案件非經申請機構報經本會核准，不得任意變更。

(二) 研究生應於本會網站首頁「學術研發服務網」線上申請變更並繳交送出後，由申請機構審核通過相關資格與文件後，線上送出，經本會同意變更始完成變更程序，除註銷申請外，各項變更內容皆應於會議舉辦前提出申請。

(三) 獲補助案件報經本會同意註銷者，同一研究生得向申請機構再提出申請於同年度內出席其他國際學術會議。

八、經費之撥付及結報：

(一) 獲本會補助之案件，以結案時歸墊方式補助，所需費用由申請機構先行墊付，俟國際學術會議結束後，由申請機構函送本會辦理結報，並依實際可結報金額辦理費用歸墊。

(二) 獲本會補助之案件，研究生應於國際學術會議結束後十五日內，於本會網站首頁學術研發服務網線上繳交出席國際學術會議報告及登錄結報之經費，如有經費分攤情形，應依實支經費總額列明全部經費內容，與本會及其他機關(構)補（捐）助之項目及金額並將支用單據送交申請機構審核。

(三) 申請機構應於每月十日前，將上月該機構已執行且彙整完畢之收支報告表，併同本會核准函影本及申請機構之收據，函送本會辦理經費結報；逾期未完成者，需自行負擔費用。

九、支用單據之處理、保存及查核:

申請機構對補助款項之各項支用單據，應依政府支出憑證處理要點規定辦理，並按補助編號順序，整理審核裝訂成冊，依有關規定妥善存管備查，本會得派員或陪同審計人員前往實地查核，如發現未依規定妥善保存，致有毀損、滅失等情事，依情節輕重減嗣後補助款或停止補助一年至五年。

十、注意事項：

(一) 赴大陸地區出席國際學術會議，該會議須為國際學術組織主辦，或國際學術組織主辦大陸地區協辦，始得依本要點向本會申請補助。

(二) 本要點補助之機票費以搭乘本國籍之班機為限。但因故無法搭乘本國籍班機者，應填具因公出國人員搭乘外國籍航空公司班機申請書，經申請機構首長或授權代簽人核定後，始得改搭乘外國籍班機。

(三) 研究生除不可歸責於當事人或不可抗力之事由，而未依本要點規定之期限完成繳交出席國際學術會議報告與經費結報作業者，不得於次一年度提出出席國際學術會議申請案。

(四) 研究生參加會議時已畢業者，仍須經由申請機構向本會辦理經費結報。且視同當年度已獲補助，不得再以其他學術身分向本會申請出席國際學術會議之補助。

(五) 申請參加之國際學術會議如以視訊會議為之，其參加人員以視訊參與會議者，視為親自出席會議。

(六) 本補助案年度經費如未獲立法院審議通過或經部分刪減，本會得依審議結果調減補助經費，並依預算法第五十四條規定辦理。

(七) 同一研究生出席國際學術會議案向本會及其他機關(構)提出申請補（捐）助者，應列明全部經費內容，與向本會及其他機關(構)申請補（捐）助之項目及金額。如有隱匿不實或造假情事者，本會應撤銷補助資格，並追回全部或部分已撥付款項。

十一、本要點未盡事宜，準用本會補助專題研究計畫作業要點、經費處理原則及其他相關法令規定。

The Ministry of Science and Technology subsidizes domestic graduate students to attend international academic conferences

Amendment to the letter No. 1090077104 of the Ministry of Science and Technology on December 30, 109

1. The Ministry of Science and Technology (hereinafter referred to as the Headquarters) has specially formulated the main points in order to encourage graduate students to attend international academic conferences, publish research results, expand international horizons, strengthen research capabilities, and establish international research exchanges and cooperation.

2. The applicant institution must be a domestic public or private university approved as a subsidized unit of the Ministry according to the main points of the application work of the subsidized unit of the Ministry, and have approved the category of subsidy for attending international academic conferences.

3. Non-in-service graduate students in the MBA and master's programs of the applicant institution (hereinafter referred to as postgraduate students) may apply to the applicant institution.

4. Application procedure:

(1) Graduate students should first log on to the homepage of the department’s homepage "Academic R&D Service Network" to make the following documents online and confirm that they are sent to the applicant institution. After the applicant institution has passed the review of its qualifications and documents, it will be consolidated and sent to the department online.

A. Proof that the paper is accepted for publication.

B. Fill in the application form and the abstract of the paper to be published, and only the first time published paper.

C. Proof that the paper is accepted for publication.

D. Recommendation letter from the advisor (indicating foreign language ability).

E. Other documents that are helpful for review (such as the full text of the paper).

(2) The latest submission date by the applicant organization is the first day of the month before the first day of the conference. In case of a holiday, it will be postponed to the next working day. Applications will not be accepted after the deadline.

5. Review principles and review operation period:

(1) Graduate students shall be subsidized once per year; for papers that are co-authors, each paper shall be subsidized by one graduate student for publication.

(2) After receipt of the application case, the relevant academic department of the department will review it. The review will be completed within one month from the day after receipt, and the review results of the application institution will be responded to by letter; if necessary, the review period may be extended.

6. Subsidy projects and expenditures:

(1) After the application is reviewed and approved by the Ministry, the subsidy is based on the approved amount. The subsidy items are as follows:

A. Round-trip air ticket fee: the round-trip economy class air ticket fee for the most direct voyage from Taiwan to the conference venue.

B. Registration fee for attending the conference.

C. Graduate students who need to be accompanied by an accompanying caregiver to attend an international academic conference due to severe physical or mental disability will receive a subsidy for a round-trip economy class air ticket for an accompanying caregiver upon approval by the Department.

(2) Expenses incurred for attending international academic seminars, but not under the subsidy items listed in the preceding paragraph, shall not be reported under any subsidy program of the Ministry.

(3) This subsidy is for the exclusive use of funds, and other persons shall not be allowed to attend international academic conferences, change to participate in other different conferences, or be transferred to other purposes.

7. Procedures for modification of subsidized cases:

(1) The subsidized case shall not be changed arbitrarily unless the application institution is reported to the Ministry for approval.

(2) Postgraduates should apply for changes online and submit them on the homepage of the department’s website "Academic R&D Service Network". After the applicant institution has approved the relevant qualifications and documents, they will be submitted online. The changes will be completed after the department agrees to change, except for cancellation applications. In addition, all changes should be applied for before the conference.

(3) If the subsidized case is reported to be cancelled with the approval of the department, the same graduate student may apply to the applicant institution to attend other international academic conferences in the same year.

8. Appropriation and settlement of funds:

(1) Cases that are subsidized by this department will be subsidized in the form of advancement when the case is closed, and the necessary expenses will be paid by the applicant first. After the international academic conference is over, the applicant will send a letter to the department for settlement, and the actual amount can be settled the processing fee shall be paid.

(2) The expenditure vouchers for each subsidy in this subsidy case shall be processed in accordance with the key points of government expenditure vouchers.

(3) For cases that are subsidized by the Department, graduate students should pay the funds for attending the international academic conference report and log-in and report on the academic research and development service network on the homepage of the department's website within 15 days after the end of the international academic conference, and send the original certificate The application agency checks and keeps it.

(4) The applicant institution shall, before the tenth of each month, submit the completed and consolidated income and expenditure report form of the institution in the previous month after being reviewed and stamped by the head of the institution According to the report, it was sent to the headquarter to handle the financial statement; if the project is not completed within the time limit, the expenses shall be borne by itself.

(5) The applicant institution shall bind the copy of the approval letter and original vouchers of the department into a book in the order of the subsidy number of the department, and keep it in a safe place for inspection by the department and the audit agency.

9. Matters needing attention:

(1) To attend an international academic conference in the mainland, the conference must be sponsored by an international academic organization or co-organized by an international academic organization in the mainland, before you can apply for subsidies from the Ministry according to this key.

(2) The air ticket fee subsidized by this point is limited to the flight of the nationality. However, those who are unable to take a flight of their own nationality should fill in an application form for passengers traveling abroad on business to take a flight of a foreign airline. After approval by the head of the application organization or an authorized signatory, they can only change to a flight of foreign nationality.

(3) Except for those who are not attributable to the party or force majeure, graduate students who fail to complete the submission of the report on attendance at the international academic conference and the closing of funds within the time limit specified in this point shall not submit an application for attending the international academic conference in the following year.

(4) Graduate students who have graduated when attending the conference still need to apply for funding to the department through the application agency. And it is deemed that the subsidy has been received in the current year, and it is not allowed to apply for subsidies for attending international academic conferences from the Department with other academic status.

(5) If the international academic conference applied for is a video conference, the participants who participate in the conference by video shall be deemed to have attended the conference in person.

(6) If the annual funding of this subsidy case is not approved by the Legislative Yuan or is partially deleted, this department may reduce the subsidy funding based on the results of the review and handle it in accordance with Article 54 of the Budget Law.

(7) If the same graduate student attends an international academic conference and has received subsidies from other agencies, he shall not apply for subsidies repeatedly from the department. If it is found to be false, the subsidy qualification shall be revoked.

10. For matters not covered in this key, the main points of the work of this department's subsidized special research plan, the principles of funding treatment, and other relevant laws and regulations may be used.

科技部 學術研發服務網 (MOS Academic and research Service website): https://www.nstc.gov.tw/